Job Description

· Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.

Duties to include:

· answer phones and transfer to the appropriate staff member

· take and distribute accurate messages

· greet public and clients and direct them to the correct staff member

· coordinate messenger and courier service

· receive, sort and distribute incoming mail

· monitor incoming emails and answer or forward as required

· prepare outgoing mail for distribution

· fax, scan and copy documents

· maintain office filing and storage systems

· update and maintain databases such as mailing lists, contact lists and client information

· retrieve information when requested

· update and maintain internal staff contact lists

· co-ordinate and maintain staff administrative records such as staff vehicles, staff phones and company credit cards

· type documents, reports and correspondence

· organize travel arrangements for staff

· co-ordinate and organize appointments and meetings

· assist with event planning and implementation

· monitor and maintain office supplies

· ensure office equipment is properly maintained and serviced

· perform work related errands as requested such as going to the post office and bank

· keep office area clean and tidy

· High School Diploma or equivalent

· business college training an advantage

· previous office experience

· competent computer skills including MS Office or equivalent

· internet skills including use of e-mails, group messaging and data collection

· numeracy and literacy skills

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